Document Scanning

Document scanning transforms paper documents into electronic images that can be used in computer-based business applications and archives. A successful document scanning project also includes image enhancement or image processing software to automatically improve the images produced by the scanner, conversion to the appropriate document format i.e. PDF, JPEG, TIFF and indexing to provide an easy way to identify the document for retrieval.  Our member companies offer all these services and more from pulling the documents from the file cabinets or shelves to retrieving boxes from long term storage.

A more enhanced solution is available through could base storage which unlocks the enterprise from managing the documents and required infrastructure while assuring security and portability across the enterprise.  Multiple device platforms are available to you.

All companies that are looking to go to electronic documents must do more than simply convert paper documents to electronic images. For example, a company that wants to automate its invoice process must also:

• convert printed or hand-printed text from the invoice into electronic data that can be used in a computer system (using OCR software or ICR software);
• identify the important data elements (vendor, address, items, prices, payment terms, and so on);
• verify that the OCR software has converted and extracted the information correctly;
• match the invoices with the corresponding purchase orders; and
• deliver the validated information into the appropriate business system in the correct format.

With document scanning alone, these important steps require time-consuming and costly manual effort. Our member firms specialize in providing these services for any size company.

It has been documented that a normal paper form is copied 7 times during its lifecycle.  Isn’t it time you created a single inexpensive electronic copy once and for all?

Submit here for competitive quotes for your document management needs.